Overview This policy governs ABX Air business-related travel. All
business travel (air, lodging, and surface) must be arranged based on company
and departmental policy.
Core Requirements
Typically, travel arrangements will be made through your department’s
administrative personnel, using ABX Air’s preferred travel agency, Global
Crew Logistics/Corporate Travel Consultants II (GCL/CTC2) interfaces. The
travel agency (and its online booking tool) prioritizes booking options, follows
corporate policy, and searches for the best price within the given parameters.
ABX Air strongly discourages travel arrangements that do not follow this policy.
Report all exceptions to policies and procedures to your supervisor.
Employee Responsibility
| Employees are not authorized to make business travel arrangements with
airlines, directly or through third parties (e.g. Expedia, Travelocity, etc).
Before committing to any travel arrangements, you must obtain documented
approval from your supervisor (or above). Approval may be via email or written
on a proposed itinerary. |
| Employees must have their company identification card with them at all
times while traveling on business. They should dress in casual business attire
or a crew member’s uniform. |
| All travel must be charged to an ABX Air corporate credit card or your
personal credit card, within ABX Air expense reporting/reimbursement policies.
You must retain all original, itemized receipts and itinerary documents, and
submit them with your expense reports or credit card statement. |
| Employees are encouraged to plan well in advance for international travel;
booking travel 30 days in advance can result in cost savings of as much as 50
percent. Travelers are responsible for monitoring their passport expiration
dates and knowing the visa requirements for their destination. |
Leadership Responsibility
| The Standard Operation Procedures governing Corporate Travel, found on the
Management Resources web site on ABXnet, should be used in booking all travel
arrangements. |
| Booking travel in advance is generally accepted as the best method for
controlling costs and impact of travel. Management is encouraged to discuss
and approve any required travel for employees as soon as possible to allow
maximum time for subsequent booking of travel. Approval of travel must be in
writing. |
| Vice-President level approval is required for the attendance of more than
one employee at a conference or other industry event. |
Revision History:
Oct. 4, 2010
May 13, 2009 |