Confidentiality Policy

Confidentiality Policy

Overview

At ABX Air, we value Our People and their Trust that we adequately will protect their personal and our proprietary information. We are committed to protecting the medical, financial, and other personal, sensitive information disclosed to us by employees, the trade secrets of ABX, and the trade secrets of others disclosed to us on a confidential basis.

Core Requirements

During the normal course of employment, you will be exposed to trade secrets. A trade secret is confidential information known only to the company and to those of its employees entrusted to use it (e.g., complex technology, business methods, customer lists, and business knowledge).

Trade secrets give the company the opportunity to obtain an advantage over its competitors who do not have the information or do not know how to use it. Trade secrets are protected legally as long as they are kept secret. If the company did not take steps to protect its trade secrets, it would lose valuable legal rights. Other companies also may disclose trade secrets to the company from time to time under an obligation of confidentiality.

If you have access to confidential employee or customer information, you may release that information only to persons with a business need to know, to outside sources such as law enforcement or government agencies/officials, or when otherwise legally required to do so.

Trade secrets held by or disclosed to the company and personal information contained in the personnel files of employees are to be held in strict confidence and are not to be shared with outsiders or other employees except to the extent authorized by your supervisor.

This obligation of confidentiality shall continue after termination of employment with ABX (whether voluntary or involuntary).

Any release or improper use of such confidential information is a breach of confidentiality and will subject you to corrective counseling up to and including termination of employment. In addition, you

may be subject to prosecution by the company for civil liability.

Because of the nature of ABX’s business, and the position you hold, you may be asked to sign a statement of confidentiality at the time of your hire or during the course of your employment. And, to underscore the importance and your role in complying with it, this policy will remain posted on ABX permanent bulletin boards.

HIPAA Medical Records Confidentiality

The regulations that govern confidentiality of medical records are a result of the Health Insurance Portability and Accountability Act (HIPAA). In general, the regulations prohibit personal medical information from being disclosed by the health plan to third parties without the permission of the patient. ABX is permitted to collect medical information for certain situations, such as for Workers’ Compensation claims, FMLA requests, drug and alcohol tests, etc. See your benefits coordinator for more information regarding HIPAA.

Employee Responsibility

	Read, understand, and comply with the ABX Confidentiality Policy.
	When requested, sign and comply with the ABX Confidentiality Agreement.
	Hold all trade secrets held by or disclosed to the company in strict confidence by not disclosing them to other persons (employed or otherwise), except to the extent authorized by your supervisor.
	Maintain and respect privacy of fellow employees.
	Notify your supervisor or a member of management if you suspect or witness a breach of confidentiality.

Leadership Responsibility

	Discuss and review policy with new and affected employees periodically. Where appropriate, have employees periodically sign a confidentiality agreement.
	Ensure that confidentiality is maintained within the company at all times by limiting internal and external disclosure of personal information. Limit access to only those on an authorized, business-related, need-to-know basis.
	Partner with your Management and Employee Relations if a breach of confidentiality has been reported or suspected so a course of action can be developed.